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FIZ AutoDoc News

December 2017

New copyright act effective as of March 1, 2018 (relevant for German customers only)

December 2017

New delivery option: BLDSC - Delivery in plain PDF

December 2017

New feature: Password Reset Service (before Login)

December 2017

FIZ AutoDoc Prices 2018

May 2017

BSB offers document deliveries in PDF to German customers

March 2017

Einladung zur Veranstaltung ‚Urheberrecht im digitalen Zeitalter‘ – FIZ Karlsruhe und RightsDirect (10. Mai 2017)

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Formatted E-Mail

FIZ AutoDoc provides an e-mail interface which allows comfortable ordering of your documents via formatted e-mail. Format guidelines assure that your e-mail will be automatically fed in the FIZ AutoDoc system and transformed into a regular FIZ AutoDoc order.

Why order via formatted e-mail?

  • You do not have to log on to FIZ AutoDoc.
  • You can place one or multiple orders simultaneously.
  • You may generate your e-mails via your corporate document management system.
  • You can request an additional e-mail order confirmation. Using the linked order number contained in this e-mail will allow you to track the order status at any time
  • Thus you will benefit from FIZ AutoDoc's capability of automatic order processing while saving time and effort!

However, please be aware that ordering via formatted e-mail does not support the following interactive FIZ AutoDoc features, i.e.

  • automatic verification of entered bibliographic data
  • automatic information about unavailability of requested delivery options
  • display of document based copyright fee
  • check back before manual processing by FIZ AutoDoc Service Team
  • check for eJournal subscriptions and in-house holdings (only available with FIZ AutoDoc corporate solutions)

Therefore: If ordering via e-mail interface is not sufficient for you, please take a closer look at the other interfaces to FIZ AutoDoc. These interfaces even allow more convenience due to further customization options.


Format Guidelines

The following requirements have to be met before ordering via formatted e-mail:

  • LoginID
    A FIZ AutoDoc or STN login ID  or is needed. All orders included in a formatted e-mail will be assigned to one definite loginID. The assignment to this loginID will be made according to the e-mail address and subject line.

  • E-Mail Subject Line
    The subject line must contain the following information:"Company Name" followed by "AutoDoc Order" (or "Company Department" followed by "AutoDoc Order"). Examples:

"Subject: XYZ Company AutoDoc Bestellung"
"Subject: XYZ Company Research Department AutoDoc Order" etc.

Please note: Before sending any formatted e-mails to FIZ AutoDoc, you have to inform us which e-mail subject line and e-mail address you are going to use for all of your orders. Contact the FIZ AutoDoc Service Team for any further information and to place a test order.

  • E-Mail Layout
    The order information is submitted in a standardized format in the e-mail body.

Several orders can be sent within one e-mail (max. 50).

Each order must be separated by EOR in the last line followed by a blank line. This also applies to the end line of your order. Example:

[ORDER]
EOR

[ORDER]
EOR

The formatted e-mail contains various data fields (bibliographic data, delivery mode information, user specific data etc.). The customer's delivery address information is not included here, i.e. the order will always be delivered to the permanent address specified with the loginID. The data fields consist of two expressions: field name and field value. If possible, field name and field value should be entered in one line. Examples:

jt: Journal of chemical information and computer science
py: 2003

not recommended:

jt: Journal of chemical information
and computer science
py: 2003

The table below lists all possible fields, their abbreviations to be used in the formatted e-mail, their maximum length and admissible values:

Field

Abbreviation

Max. Length

Admissible Values

Annotations

Journal Title

jt

200

if ISSN and / or CODEN is available you may leave this field empty

ISSN

issn

9

 

CODEN

coden

6

 

Publication Year

py

4

 

Volume

vol

25

 

Issue

issue

25

 

Page

page

20

 

Title

ti

200

 

Author

au

200

 

DOI

doi

e.g.  doi: 10.1002/chem.20060101

Delivery format

format

 

fax, pdf, pdf/drm, pdf/drm-fileopen, printed

Delivery speed

speed

 

standard, rush, super rush

Customer Ref.No.

customer_ref_no

50

 

Free Text own purpose

ftext_user

240

 

Information for supplier

ftext_supp

240

 

E-mail notification

notification

100

yes (i.e. permanent e-mail address), or any other valid e-mail address entered here

Cost Center

costc

50

 

Copyright

copyright

 

enter maximum amount without currency


    • Example of a formatted e-mail including 2 document orders:

    -------------------------------------------------------
    From: bibliothek@xyz-ag.de
    Subject: XYZ Company AG Hauptbibliothek AutoDoc Order
    To: autodoc@fiz-karlsruhe.de
    Content-Type: text/plain ; charset="iso-8859-1"
    -------------------------------------------------------

    jt: Fuel
    py: 2002
    vol: 81(4)
    page: 1234-5
    issn: 0016-2361
    ti: Gasification process of wastes containing PVC
    au: Borgianni, C.; De Filippis, P.; Pochetti, F.; Paolucci, M
    coden: FUELAC
    customer ref no: Nr. 345678
    format: pdf/drm-fileopen
    speed: standard
    notification: yes
    costc: xyza-5678
    EOR

    jt: Khimicheskii Zhurnal Armenii
    py: 2000
    vol: 53(3-4)
    page: 1827-1833
    issn: 1561-4190
    ti: New derivatives of 5,5-dimethylhydantoin
    au: Mesropyan, E. G.; Ambartsumyan, G. B.; Avetisyan, A. A.
    coden: KZARF3
    customer ref no: Nr. 345679
    format: fax
    speed: super rush
    notification: mustermann@abc-company.com
    costc: abcd-1234
    EOR



    Please contact us for more information.